Exhibitor Space Requirements
Standard exhibits will be tabletop only and will include one 6’ x 30” draped table and two chairs. A tabletop label will be provided to each exhibiting company to help them find their appropriate space. Requests for booth power, installed booth hardware or floor dressings must be made directly to the venue. Exhibitors are independently responsible for any booth drapery or display and enhancement costs.
Exhibit Personnel
All participants affiliated with exhibits must be registered (please pre-register with Conference Manager). Each person will be issued an exhibitor badge and must be employed by the Exhibitor or have a direct business affiliation. Each exhibiting company is allotted complimentary badges per standard tabletop purchased and 4 per large exhibit purchased. Additional badges are $650 each.
Special Needs
Please contact the Conference Manager if you have a disability that will require special accommodations.
Conducting Exhibits
No drawings, raffles or quiz-type contests of any type will be permitted. No bags or containers for collection of samples are to be distributed by an exhibitor. This applies to any envelope, folder, portfolio, box, etc., that provides carrying space for more than a single sample. Electrical or other mechanical apparatus must be muffled so noise does not interfere with other exhibitors.
Fire Protection
All materials used in the exhibit area must be flame proofed and fire-resistant in order to conform to the local fire ordinances and in accordance with regulations established by the local Fire Department. Crepe paper or corrugated paper, flameproof or otherwise, will not be permitted. Excelsior or other paper is not to be used in crating merchandise. Display racks, signs, spotlights and special equipment must be approved before use, and all displays are subject to inspection by the Fire Department. Any exhibit or parts thereof found not to be fireproof may be dismantled. All aisles and exits must be kept clear at all times, and fire stations and fire extinguisher equipment are not to be covered or obstructed.
Protection of the Venue Building
Exhibitors will be held liable for any damage caused to venue property, and no material or matter of any kind shall be posted on, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other parts or portions of the building or furnishings. Whatever may be necessary to properly protect the building, equipment or furniture will be installed at the expense of the exhibitor.
Security
There will be no security furnished in the exhibit area when exhibits are closed. The safekeeping of the exhibitor’s property shall remain the responsibility of the exhibitor, and we strongly advise all valuables be removed each night for safekeeping.
Liability
Exhibitor shall be fully responsible for paying for any and all damages to property owned by the venue, its owners or managers which result from any act or omission of Exhibitor. Exhibitor agrees to defend, indemnify and hold harmless, the venue, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Exhibitor’s use of the property. Exhibitor’s liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees which arise from or out of the Exhibitor’s occupancy and use of the exhibition premises, the venue or any part thereof.
Indemnification
The exhibitor, venue and the Wound Symposium agree to indemnify, defend and hold each other harmless from any loss, liability, costs or damages arising from actual or threatened claims or causes of action resulting from the negligence, gross negligence or intentional misconduct of the party indemnifying or its respective officers, directors, employees, agents, contractors, members or participants (as applicable), provided that with respect to officers, directors, employees, and agents such as individuals are acting within the scope of their employment or agency, as applicable.
Insurance
The exhibitor shall obtain and maintain and provide evidence of insurance upon request in amount sufficient to provide coverage for any liabilities which may reasonably arise out of result from the parties respective obligations pursuant to this contract.
Exhibit Hall Dates and Hours
The Exhibit Hall will open each day one hour before the first session begins and will close after the last session concludes. Please refer to the schedule for further details.
Space Assignment
Preference of space assignment will be given in the order in which applications are received. Exhibitors wishing to avoid assignment of space adjacent to a particular company should indicate that on their application. Careful consideration will be given to such requests. The Wound Symposium reserves the right to alter the exhibit floor plan at any time.
Cancellation Policy
Cancellations received in writing on or before May 27th, 2025 will be subject to a 50% administrative fee. No refund is possible for cancellations received after May 27th, 2025. No refund is possible for cancellations received after May 27th, 2025.